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Sample Coordinator

san Bruno, California | Job #315737

We are looking for a talented Merchandise Coordinator for a long term/ full-time opportunity in San Bruno, CA.  This role is tasked with managing the flow of merchandise and movement of samples going to the studio.

Job Description:
  • Prioritize samples, tasks, supports needs, emails, and meetings effectively
  • Responsible for ensuring all samples are accounted for
  • Communicates to photo producers, photo account managers, and leadership around damaged samples, missing samples, and weekly current statuses/large projects
  • Follow up with missing samples
  • Pack samples for shipment and provide packing slips that list all contents and organize in centralized place for easy access/reference
  • Attend weekly tb’s for incoming information, and sample walk through
  • Take trainings and continue role related education
  • Coordinate inventory pulls with the account manager to ensure products arrive in-studio prior to shoots
  • Track timelines of studio samples and coordinate with the account manager team to make sure samples are returned by date needed
  • Coordinate with business team members to build relationships and ensure samples are ordered, and appropriate information is entered into the systems
  • Ensure that all samples are photo ready and accurately labeled
  • Manage product flow through cross-functional partnerships in order to identify missing samples, prioritize samples for photography, duplicate requests, and expedite priority sample photography to meet launch deadlines
  • Help manage samples for any shoots outside of the primary studio(s)
  • Be proactive in reaching out to ensure clarity and understanding of current statuses and needs
  • Follow up with all updates, concerns, solves, and blockers
  • Provide metrics/inputs for leadership reporting
  • Display consistent professional demeanor, tone, and good judgement
  • Builds positive relationships and interactions with active partners
  • Continuously update a missing sample tracker (by business)
  • Communicate with other merchandise coordinators and studio partners to ensure unidentified samples are called out
  • Create and update file naming conventions
  • Attend regular photo meetings and touch bases
  • Ensure clean data in current systems to provide clear information
  • Follow up with all active team members, and business partners

JOB ID: 315737MM

About The BOSS Group

We make it easy for you to enjoy the work you love by providing great benefits. With an attractive compensation package including competitive salary, 401(k) plan, weekly paychecks, holiday pay and a health benefits program, we have you covered.

As a staffing agency dedicated exclusively to the creative, marketing and digital space, we offer temporary and full-time opportunities with corporations, associations, design agencies and non-profit organizations. With 30+ years of experience and strong client partnerships that span across the U.S., we make sure each placement is a good fit for you and our clients. The BOSS Group is an equal opportunity employer.

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